Privacy Notice

Last updated: September 2026

Rebecca Searle Photography respects your privacy and is committed to protecting your personal information.

This Privacy Notice explains how I collect, use, store and protect personal information when you visit my website, contact me, enquire about my services, make a booking or receive photography services from me.

1. Who I am

Rebecca Searle Photography is operated by Rebecca Searle as a sole trader.

For data-protection purposes, I am the data controller responsible for the personal information I process in connection with my photography business.

Contact:
Rebecca Searle Photography
Email: hello@rebeccasearlephotography.co.uk

If you have any questions about how I use your personal information, please contact me using the email address above.

2. Information I collect

Depending on how you interact with me, I may collect:

  • your name and the name of your partner;

  • email address;

  • telephone number;

  • postal address;

  • wedding date and venue;

  • information about your wedding plans and photography requirements;

  • payment and invoicing information;

  • information contained in correspondence between you and me;

  • photographs and other images taken as part of my photography services;

  • information about individuals who appear in photographs;

  • information provided through my website enquiry forms;

  • information relating to accessibility or other requirements where you choose to provide it;

  • technical information about your use of my website, including IP address, browser and device information, where collected through cookies or similar technologies.

I only collect information that is reasonably necessary for the purposes described in this Privacy Notice.

3. How I collect your information

I may collect personal information:

  • directly from you when you contact me;

  • when you complete an enquiry or booking form;

  • when you enter into a contract with me;

  • through correspondence by email, telephone or messaging services;

  • when you make payments;

  • when you provide information relating to your wedding;

  • automatically when you use my website, where cookies or similar technologies are used;

  • from other people involved in organising a wedding, where appropriate.

Where I receive personal information about other people, such as wedding guests, I will use that information only where necessary for providing my photography services or for other lawful business purposes.

4. How I use your personal information

I may use your information to:

  • respond to enquiries;

  • provide quotations and information about my services;

  • prepare and manage your photography booking;

  • enter into and perform my contract with you;

  • communicate with you about your wedding;

  • arrange photography services and any second photographers or assistants;

  • take, edit, store and deliver photographs;

  • process payments and maintain financial records;

  • provide online galleries and image delivery;

  • deal with enquiries, complaints or disputes;

  • maintain appropriate business and accounting records;

  • protect my business against fraud, misuse or other unlawful activity;

  • comply with legal and regulatory obligations;

  • improve my services and website;

  • display selected photographs for portfolio, website, editorial and promotional purposes where I have a lawful basis to do so;

  • send marketing communications where permitted by law and, where required, with your consent.

5. Lawful bases for processing

I will only process personal information where I have a lawful basis for doing so.

Depending on the circumstances, these may include:

Contract

I may process your personal information where it is necessary to enter into or perform my contract with you, including arranging and providing photography services, communicating with you about your booking and delivering your photographs.

Legal obligation

I may process personal information where necessary to comply with legal obligations, including accounting, taxation and other legal requirements.

Legitimate interests

I may process personal information where this is necessary for my legitimate business interests and those interests are not overridden by your rights and interests.

This may include administering my business, maintaining business records, protecting my business, responding to enquiries, improving my services and, where appropriate, promoting my photography business.

Where I rely on legitimate interests, I will consider whether the processing is necessary and proportionate and whether your interests and rights override my legitimate interests.

Consent

Where consent is the appropriate lawful basis, I will ask for your consent separately and clearly.

Where I rely on consent, you can withdraw it at any time.

6. Photography and photographs of individuals

Photography involves collecting and processing images of people.

Photographs taken at weddings may contain identifiable images of the couple, their families, friends, guests, children and other individuals attending the event.

The processing of photographs is necessary for providing the photography services agreed with my clients.

I may also use selected photographs for my portfolio, website, social media, advertising, editorial purposes and other business promotion where I have an appropriate lawful basis to do so.

My photography contract explains the agreed arrangements concerning the use of photographs.

Where appropriate, clients may communicate specific concerns or restrictions relating to the use of particular photographs.

7. Children

Wedding photography may include photographs of children attending a wedding.

I do not generally collect children’s personal information directly from them. Information concerning children is normally provided by their parents, guardians or other adults arranging or attending the wedding.

I will handle children’s personal information with particular care and only use it where there is a lawful basis for doing so.

8. Who I share information with

I may share personal information with trusted third-party service providers where necessary to operate my business and provide my services.

These may include:

  • Studio Ninja, for client management, contracts and booking administration;

  • payment providers;

  • online gallery and image-delivery providers;

  • cloud storage and backup providers;

  • website hosting providers;

  • email and communication providers;

  • accounting or bookkeeping providers;

  • professional advisers, including solicitors, accountants or insurers where necessary;

  • second photographers or assistants where they need relevant information to carry out their role;

  • public authorities or other organisations where I am legally required to do so.

I do not sell your personal information.

9. International transfers

Some of the service providers I use may process personal information outside the United Kingdom.

Where personal information is transferred outside the UK, I will take appropriate steps to ensure that the transfer is lawful and that appropriate safeguards are in place.

This may include using UK adequacy regulations or other appropriate safeguards where required.

10. How long I keep your information

I will not keep personal information for longer than is reasonably necessary for the purposes for which it was collected, unless I have a legal or other legitimate reason to retain it for longer.

Client and financial records may need to be retained for longer periods to comply with legal and accounting requirements.

I may retain final edited wedding photographs for a period after delivery so that I can provide reasonable assistance to clients and protect against loss of files.

I do not guarantee indefinite storage or backup of photographs.

11. Keeping your information secure

I take reasonable technical and organisational measures to protect personal information against accidental loss, unauthorised access, alteration, disclosure or destruction.

However, no electronic storage or transmission system can be guaranteed to be completely secure.

12. Your data-protection rights

Depending on the circumstances, you may have rights in relation to your personal information, including:

  • the right to be informed about how your information is used;

  • the right to request access to your personal information;

  • the right to request correction of inaccurate information;

  • the right to request deletion of your information in certain circumstances;

  • the right to request restriction of processing in certain circumstances;

  • the right to object to certain processing;

  • the right to data portability in certain circumstances;

  • the right to withdraw consent where consent is the lawful basis for processing.

Some of these rights are subject to legal exceptions and may not apply in every situation.

To exercise your rights, please contact me using the email address in section 1.

13. Marketing

I may use contact information to communicate with existing clients about my services where this is permitted by law.

Where consent is required for electronic marketing, I will obtain the appropriate consent.

You can unsubscribe from marketing communications at any time.

14. Cookies

My website is hosted on Squarespace and uses cookies and similar technologies.

Some cookies are necessary for the website to function correctly, including cookies required for security and basic website functionality.

Squarespace may also use analytics and performance cookies to help understand how visitors interact with the website and to provide website analytics.

Where non-essential cookies require consent, these will only be used in accordance with the cookie settings and consent options available on the website.

You can manage your cookie preferences through the cookie settings available on the website.

Some third-party services or integrations connected to the website may also use cookies or similar technologies. Where applicable, these are subject to the privacy and cookie policies of the relevant third party.

15. Third-party websites

My website may contain links to third-party websites or services, including social-media platforms.

I am not responsible for the privacy practices of third-party websites. You should review the privacy notices of those websites before providing them with personal information.

16. Data-protection complaints

If you have a concern about how I have handled your personal information, please contact me first using the details in section 1.

I will investigate and respond to data-protection complaints in accordance with applicable requirements.

You also have the right to complain to the Information Commissioner’s Office (ICO) if you believe your personal information has been handled unlawfully or your data-protection rights have not been respected.

Further information is available from the ICO’s website.

17. Changes to this Privacy Notice

I may update this Privacy Notice from time to time to reflect changes to my business, the services I use or applicable data-protection requirements.

The latest version will be published on my website with the date of the most recent update shown at the top.

18. Contact

If you have any questions about this Privacy Notice or how I process your personal information, please contact:

Rebecca Searle Photography
hello@rebeccasearlephotography.co.uk